Accounts

The Accounts screen is a list of each line item that the accounting system tracks. Accounts capture the information you need to manage your financial information and make financial decisions. Only information recorded with an account code from the chart of accounts will be recorded in the financial records and appear in financial reports. Each account is assigned an identifying code number for use with your organization's accounting system. You can create new accounts or import existing accounts from a comma-separated file in a specific format.

Note: Check with your UnifocusClient Success Manager (CSM) for the correct format.

If you work with compatible accounting systems, you can also import and export additional account information.


Accounts screen

Fields for the Accounts screen

Field Description Notes
Controls
Audits

View a history of changes to the screen.
Add Row

Create a new row.

 
Delete Selected

Removes the selected row(s).

This field will be used for future functionality and does not affect current system performance.


Search

Type your search criteria in the field. The table automatically updates to meet the search criteria.
Table
Code

Unique identifier for the account. This code typically comes from your accounting system.
Description A description of the account.
Interface Action

These options address how the software interfaces with your accounting system:

  • None—Allows the entry to be accepted as it is entered. No changes are made to imported values. For example, if you enter a positive number, it will appear as a positive number. Select this option if your accounting system does not use debits or credits.

  • Reverse—Indicates that the entry should appear as the opposite of how it is entered.

    If your accounting system uses debits and credits, revenues appear as negative values. Selecting Reverse ensures the following:

    • When Unifocus exports a positive value, your accounting system will receive the expected negative value.
    • When Unifocus receives (via import) a negative value, we process the value as a positive value.
  • Skip—Ignore during interface (both imports and exports).
  • Units—Indicates a unit account (rather than a cost account).
Offset Account

Select the offset account, that is, an account that acts as a balance journal to balance the budget. Offset accounts are typically only used for unit accounts.
Re-Map Account Associate imported data with an account that is different from the one with which it was imported. Re-mapping pulls in multiple accounts from your accounting system and maps them to the selected budget line.
EPEP Interface Action

These options address how the software interfaces with your accounting system:

  • None—Allows the entry to be accepted as it is entered. No changes are made to imported values. For example, if you enter a positive number, it will appear as a positive number. Select this option if your accounting system does not use debits or credits.

  • Reverse—Indicates that the entry should appear as the opposite of how it is entered.

    If your accounting system uses debits and credits, revenues appear as negative values. Selecting Reverse ensures the following:

    • When Unifocus exports a positive value, your accounting system will receive the expected negative value.
    • When Unifocus receives (via import) a negative value, we process the value as a positive value.
  • Skip—Ignore during interface (both imports and exports).
  • Units—Indicates a unit account (rather than a cost account).
Active

If selected, the account is active. 

Interfaces do not import or export inactive accounts.

Delete

Removes the row from the table.

 

Clone

Creates a copy of the row.

 

Conflict

 Indicates a conflict, such as a missing required field or a duplicate entry.