Adding a shift to an employee's regular schedule

Note: The Regular Schedule section is only available for Regular and Permanent employees.

  1. In the upper-left corner of the screen, select Access your applications ( main menu icon ).
    The menu expands.

  2. Select Administration > Employee Maintenance.
    The Employee Maintenance screen appears in a new tab.

  1. In the employee pane, select the employee you want to edit.
    For information about filtering the employee list, see Sorting and filtering employees in Employee Maintenance.
    The General tab updates with information for the selected employee.

  2. Select the Scheduling tab. 

  3. In the Regular Schedules section, select Add (  ).
    The Add Shift(s) for... dialog box appears.

    Note: The complete name of the dialog box depends on the name of the employee. For example, if you are adding a shift for John Doe, the name of the dialog box is "Add Shift(s) for Doe, John."

    Add Shift dialog box in Employee Maintenance

    Fields on the Add Shift dialog box for the Scheduling tab

    Field Description Notes

    Start Time

    Start time for the shift.

    Required.

    You can enter time in either 12-hour or 24-hour format.

    End Time

    End time for the shift.

    Required.

    You can enter time in either 12-hour or 24-hour format.

    Job

    Job that the employee will work for the scheduled shift.

    Assignment

    Assignment that the employee will work for the scheduled shift.

    Day of Week

    Select the day(s) of the week on which to schedule the shift.

    Required.

    Override

    Overrides the preexisting schedule.

    Cancel

    Closes the dialog box without applying your changes.


    Add

    Applies your changes and closes the dialog box.


  4. In the Start Time field, type the time when the shift begins. You can enter a time in either 12-hour or 24-hour format.

  5. In the End Time field, type the time when the shift ends. You can enter a time in either 12-hour or 24-hour format.

  6. From the Job drop-down list, select the job that is associated with the new shift.

  7. Select the check box(es) for the day(s) of the week for which the shift applies. If you already clicked a day in the Schedules section, that check box for that day will be automatically selected.

  8. (Optional) If you need to start over and reenter all values, select Cancel and return to step 5.

  9. Select OK.
    The dialog box closes, and the shift is added to the Regular Schedule section.