Adding availability to an employee schedule

To add availability to an employee's schedule:

  1. In the upper-left corner of the screen, select Access your applications ( main menu icon ).
    The menu expands.

  2. Select Administration > Employee Maintenance.
    The Employee Maintenance screen appears in a new tab.

  1. In the employee pane, select the employee you want to edit.
    For information about filtering the employee list, see Sorting and filtering employees in Employee Maintenance.
    The General tab updates with information for the selected employee.

  2. Select the Scheduling tab. 

  3. In the Availability section, select Add  ().
    The Add Availability(s) for... dialog box appears.

    Note: The complete name of the dialog box depends on the name of the employee. For example, if you are adding availability for John Doe, the name of the dialog box is "Add Availability(s) for Doe, John."

    Add Availability dialog box in Employee Maintenance

    Fields on the Add Availability dialog box for the Scheduling tab

    Field Description Notes

    Start Time

    Start time for the availability.

    Required.

    You can enter time in either 12-hour or 24-hour format.

    End Time

    End time for the availability.

    Required.

    You can enter time in either 12-hour or 24-hour format.

    Availability Type

    Determines how the selected time frame will be scheduled. There are three types of availability:

    • Available to Work—The employee is available to work during this time period. Available to Work days/hours are indicated by white highlighting in the availability bar.

    • Required Off—The employee is not available to work during this time period. RMS will never schedule an employee to work during required time off. However, a department manager can override this when manually editing a schedule. Required Off is indicated by gray highlighting in the availability bar.

    • Preferred Off—The employee prefers to have this time off but will work if necessary. Preferred Off is indicated by blue striped highlighting in the availability bar.

    Day of Week

    Select the day(s) of the week to which to apply the availability.

    Required.

    Override

    Overrides the preexisting schedule.

    Cancel

    Closes the dialog box without applying your changes.


    Add

    Applies your changes and closes the dialog box.


  4. In the Start Timefield, type the time when the availability type begins. You can enter a time in either 12-hour or 24-hour format.

  5. In the End Time field, type the time when the availability type ends. You can enter a time in either 12-hour or 24-hour format.

  6. Select one of the following availability types:

    • Required Off

    • Preferred Off

    • Available to Work

  7. Select the check box(es) for the day(s) of the week for which the availability type applies.

  8. (Optional) If you need to start over and reenter all values, select Cancel and return to step 5.

  9. Select Add.
    The dialog box closes, and the availability is added to the Availability section.