Assign Open Shift to Employee dialog box in Employee Schedules

Day and date on which the shift occurs.

Start and end times of the shift.

Property where the shift occurs.

Job or assignment for the shift.

Shift category for the open shift.

Select the shift category from the drop-down list.

Select to display all secondary employees in the table.

Select a schedule group from the drop-down list.

Search for an employee by name.

Number rating for whether the employee has potential conflicts that would make them less desirable as a choice to fill the shift. 

The system assesses points and considers whether the shift will put employees into overtime, exceed their available hours for the week, and/or overlap with their availability and time off. A weight of 0 means that there are no conflicts and the employee is a good fit. A weight of 8 indicates that there are potential conflicts and the employee is not the best fit.

Priority status of the employee for working that job.

Employees who are the best fit have the lowest rank, and those who are a lesser fit and/or have restrictions and conflicts have a higher rank. The employee currently filling that assignment is listed at the top.

The rank is assigned in Employee Maintenance and is based on a manager's preferences about who they want scheduled in what order. Employees are ranked in order of best fit to least fit. The rank is not an order indicator. The employee currently filling that assignment is listed at the top, regardless of their rank. For example, if an employee with a rank of 4 is currently scheduled for the job, they will be at the top of the list. Likewise, if an employee has a rank of 1, but a weight of 7, they will be at the bottom of the list.

Employees who are qualified for and available to work the job.

Whether an employee has availability constraints for that day.

Color codes for availability bars:

• Blue—Requested time off.

• Dark gray—Unavailable or required time off.

• Striped blue (  )—Preferred time off.

• White—Available.

A dark gray bar that begins on the left and extends half way across the cell indicates that the employee is not available for the first half of the day. Likewise, a bar that begins in the middle and extends to the right means that the employee is not available for the last half of the day.

Scheduled Hours—Number of hours the employee is scheduled to work.

Available Hours—Number of hours the employee is available to work.