Changing an employee's status
Caution: If your company uses interface files for importing data into RMS, status changes are automatically updated with each import. If you edit this tab, your changes might be overwritten the next time an interface file is imported. Check with your HR or Payroll department to determine whether your company uses interface files.
To change the employment status of an employee:
-
In the upper-left corner of the screen, select Access your applications (
).
The menu expands. -
Select Administration > Employee Maintenance.
The Employee Maintenance screen appears in a new tab.
-
In the employee pane, select the employee you want to edit.
For information about filtering the employee list, see Sorting and filtering employees in Employee Maintenance.
The General tab updates with information for the selected employee. -
Select the Status tab.
Fields on the Status tab of the Employee Maintenance screen
# Field Description Notes Status 1a
Status
Indicates one of the following employment statuses for an employee:
-
Active
-
Rehire
-
Terminated
-
Leave of Absence
Read-only.
1b
Reason
The reason for the employee's termination or leave of absence.
A reason appears only if the employee status is Termination or Leave of Absence.
Read-only.
1c
Effective Date
Date on which the change of status occurs (or occurred).
Read-only.
1d
Note
Comment about the employee's change of status.
Read-only.
Controls 2
Add status change
Opens the Add Status Change dialog box, which you use to change the employee's status.
3
Delete status change
Deletes the status.
The Delete Status button only appears next to the most recent status. To delete a prior status, the most recent status must be deleted first.
The employee's original status can not be deleted.
4
Show History / Show Less
Show History—Expands the status to show previous statuses and their effective dates.
Show Less—Collapses the status history.
Default: Collapsed. -
-
Select Add Status Change (
).
The Add Status Change dialog box appears. -
Edit the fields as necessary.
Click here for field descriptions..
Fields on the Add Status Change dialog box for the Status tab
Field Description Notes Status
Select the status of the employee. Options include:
-
Rehire
-
Terminated
-
Leave of Absence
Required.
The current status of the employee is unavailable.
Effective Date
Enter the date on which the status change occurs by doing one of the following:
-
Type the date in the field.
-
Select the date from the calendar menu.
Required.
Reason
From the drop-down list, select the reason for termination or leave of absence.
Required.
The drop-down menu is available only if you select Terminated or Leave of Absence as the status.
Note
Type a custom comment about the status change.
Cancel
Closes the dialog box without applying your changes.
Add Status
Applies your changes and closes the dialog box.
-
-
Select Add Status.
The dialog box closes, and the new status appears on the screen.