Employee Alerts

Use Employee Alerts work rules to configure what type of alerts are sent to a manager's mobile device. For example, a manager might want to be notified when an employee has an approaching Break, but might not want to be alerted to employees who are coming in soon.

The Employee Alerts work rule type includes the following work rules:

Approaching Break Period Alert
Coming In Soon Alert
Late In Alert
Late Out Alert
Approaching Daily Overtime Alert
Clocked in Unscheduled Alert
Pre-shift Screening

Approaching Break Period Alert

Description	Creates an alert when an employee is approaching the required time to take a break. This rule allows for up to two break periods during extended shifts.
Parameters	Parameter	Description
	Alert Display Threshold	The amount of time before the employee's break that the manager receives the alert. Example: If you would like to receive an alert 15 minutes before the employee's break, enter 0.25 in the Alert Display Threshold field.
	First Break Limit	Number of hours the employee can work before the first break must be taken.
	First Minimum Shift Length	Minimum number of hours the employee may work before a break is required.
	Maximum Time Between Breaks	Maximum number of hours that can pass between the first and second breaks.
	Second Break Limit	Number of hours the employee can work before the second break must be taken.
	Second Minimum Shift Length	Minimum number of hours the employee may work before a second break is required.
	Use Actual Punch Time	If the check box is selected, the system will use the actual time that the employee punched in to calculate the break start time. If the check box is clear, the system will use the rounded punch time.

Coming In Soon Alert

Description

Creates an alert to let the manager know when it is almost time for an employee to punch in.

Parameters

Parameter

Description

Alert Display Threshold

The amount of time prior to the start of the employee's shift that the manager receives the alert.

Example: If you would like to receive an alert 45 minutes before the start of the employee's shift, enter 0.75 in the Alert Display Threshold field.

Late In Alert

Description	Alerts the user when an employee is late punching in for a scheduled shift.
Parameters	Parameter	Description
	Alert Removal Threshold	The amount of time that the alert will continue to display after the scheduled shift start time. After this set amount of time, the alert will no longer appear. Example: If you would like the alert to remain on screen for 30 minutes after the scheduled shift start time, enter 0.5 in the Alert Display Threshold field.
	Late In Limit	The amount of time, from the scheduled shift start time, that will pass before the alert is displayed. Example: You might not want the alert sent to your device until 15 minutes after the scheduled shift starts. If you set the Late In Limit to 0.25, you will be alerted 15 minutes after they should have punched in.

Late Out Alert

Description	Alerts the user when an employee is late punching out from a scheduled shift.
Parameters	Parameter	Description
	Alert Removal Threshold	The length of time, from the scheduled shift end time, that the alert will continue to display. After the chosen amount of time, the alert will be removed. Example: If you want the alert to be removed from your device 60 minutes after the scheduled shift ends, enter 1.
	Early In Limit	The length of time, prior to the scheduled shift start time, during which a punch would be considered part of the scheduled shift. Example: If the Early In Limit is set to 0.25 hours, an employee whose is scheduled at 08:00 but clocks in at 07:44 would not be considered as part of a scheduled shift. If they punch in at 07:46 the punch would be considered part of a scheduled shift.
	Late Out Limit	The amount of time, after the scheduled shift end time, that will pass before the alert is displayed. Example: If the Late Out Limit is set to 0.25 hours, the alert appears 15 minutes after the scheduled shift ends.

Approaching Daily Overtime Alert

Description	Alerts the user when an employee is approaching, or has entered, daily overtime.
Parameters	Parameter	Description
	Alert Display Threshold	The amount of time prior to the employee entering overtime that the manager receives an alert. Example: Enter 0.5 in this field if you would like to receive an alert 30 minutes prior to an employee entering overtime.
	Alert Removal Threshold	How long after the employee enters overtime that the alert will continue to display. After the chosen amount of time, the alert will be removed. Example: If the Alert Removal Threshold is set to 1, the alert will be removed from your device 60 minutes after the overtime has begun.
	Max Shift Length	Maximum length of a normal shift. If an employee works more hours than the configured Max Shift Length, the employee will enter daily overtime.

Clocked in Unscheduled Alert

Description	Alerts the user when an employee clocks in for an unscheduled shift.
Parameters	Parameter	Description
	Alert Removal Threshold	How long after the employee clocks in that the alert will continue to display. After the chosen amount of time, the alert will be removed. Example: If the Alert Removal Threshold is set to 1, the alert will be removed from your device 60 minutes after the employee punches in.
	Early In Limit	The length of time, prior to the scheduled shift start time, during which a punch would be considered part of the scheduled shift. Example: If the Early In Limit is set to 0.25 and an employee who is scheduled at 08:00 clocks in at 07:44, the employee's punch would not be considered as part of the scheduled shift. If the employee punches in at 07:46, the punch would be considered part of the scheduled shift.
	Late Out Limit	The length of time, after a scheduled OUT time, during which a punch IN would be considered part of a scheduled shift. Example: If an employee works a split shift, the Late Out Limit determines the length of time after they punch out of Job 1 that they can punch in to Job 2.

Pre-shift Screening

Description	Notifies the employee and manager when the employee fails to pass a pre-shift screening survey within a specified time frame prior to the shift start time.
Parameters	Parameter	Description
	1st Employee Notification	Number of hours prior to an employee's scheduled shift start time where they will be sent a reminder to take the survey if they have not done so already.
	2nd Employee Notification	Number of hours prior to an employee's scheduled shift start time where they will be sent a second reminder to take the survey if they have not done so already.
	Certification Expiration	Minutes prior to the employee's scheduled shift start time when their certification is temporarily expired if they have not taken the survey.
	Enforcement at the Clock	If selected, the employee's certification expires at the configured number of minutes prior to the shift start time. The Time Clock reminds the employee to take the survey prior to punching In. If the employee fails to take the survey, their certification is renewed at the start of the next workday.
	Manager Notification	Number of hours prior to an employee's scheduled shift start time where the manager will be notified an employee has not yet taken the survey.
	Send Manager Notification	If selected, the manager receives a notification that the employee has not completed the survey at the configured number of hours prior to the shift start time.