Holiday Pay

Use the Holiday Pay screen to calculate how much holiday pay active employees should receive based on your company's specific business rules. You can also create the earnings for the holiday pay.

Consider the following factors when calculating holiday pay:

Number of hours worked.
Status of the employee (full-time or part-time).
Hours in the average work day.
Rate of pay.
Seniority.
If the employee worked on the holiday or not.
If the employee is eligible for holiday pay even if they did not work.

Prerequisites: There are two items that must be configured before calculating the pay:

Holidays must be entered into the system (see Holidays and Holiday Types).

Work rules must be configured (see Work Rules).

Holiday Pay screen

* Personally identifiable information has been obscured or altered in the above image.

Note: The fields displayed on the Holiday Pay screen are all based on how your Work Rules are configured.

Fields on the Holiday Pay screen

Field	Description	Notes
Controls
Holiday	Select a holiday for which to view earnings.
Pay Group	Select a pay group for which to view earnings.
Search	Enter a name or employee ID number into the field. The list updates to show records matching your search.
Calculate	Calculate the number of eligible holiday hours for all active employees. Updates the date and time in the Eligible Hours calculated on status message.	This action cannot be selected if: Earnings are generated. The pay period is closed.
Apply Earnings	Create an earning record for all employees who are designated to receive holiday pay. Creates earnings if amount is not zero. Creates earnings if an earning type exists. Creates earnings if the check box in the Approve column is selected. Disables Approve check boxes. Disables Calculate Eligible Hours. Disables Apply Earning. Enables Remove Earnings. Updates the date and time in the Earnings created on status message.	This action cannot be selected if: Hours are not calculated. Earnings are generated. The pay period is closed.
Remove Earnings	Removes previously applied holiday earnings for selected employees. Although calculated eligible hours are still displayed, the earnings are not included in the employee's Time Card screens. Removes previously created holiday earnings and recalculates data sets. In the Earnings created on status message, the time stamp is replaced with Earnings not created. Enables Approve check boxes. Enables Calculate. Enables Apply Earnings.	This action cannot be selected if: The pay period is closed. Earnings have not been generated.
Status messages
Eligible Hours calculated on:	Displays the date and time when the Calculate task last ran.
Earnings created on:	Displays the date and time when the Apply Earnings task last ran.
Table
Approve	Select the check box to approve an individual employee's holiday eligibility.	This column cannot be edited if: Earnings are generated. Earnings have not been applied. Default: Selected.
Employee Name	Name of the employee.
Emp. ID	Unique identification number for the employee.
Rule	Holiday Eligibility work rule that applies to the employee.
Holiday Hours Worked	Number of hours worked by each employee.
Other Hours	Other hours an employee may have accrued. These hours would be based on the Differential work rules.
Avg Day	Average number of hours an employee works per day.
Elig. Hours	Number of hours for which the employee is eligible to be paid.
Rate	Rate of pay for each employee.
Earning Amount	Earning amount for the holiday pay.
Earning Type	Type of earning the holiday pay will fall under.