Rooms Forecast report

The Room Forecast report lets you evaluate forecast accuracy by comparing both your forecast and the system-generated forecast to actual data. Forecasting occupied rooms helps you staff your department appropriately for the level of business. This report not only shows how many rooms are forecast for future days, but also helps you gauge their accuracy.

Key Information

Sources of information:

  • Forecasts for rooms, guests, and arrivals for Group and Contract segments are supplied by the Reservations/Sales departments, depending on your property.  

  • The Reservations department supplies book counts for all Transient segments (though not detailed on the report, these counts are essential to the forecast process). RMS then generates a forecast for Transient segments.

  • Each market segment has four associated KBIs (Rooms, Guests, Arrivals, and Departures). This report summarizes its data by segment, as well as simple variance percentages between the actuals and forecast.

Fields on the Rooms Forecast report

Field Description

Actual                   

Displays the actual business volume per segment that occurred on that day. This information is available after the forecast week has taken place.

Stat Forecast

Displays the forecast per segment based on forecasting methodologies established in the system configuration process.

Stat Variance

Displays the variance between actuals and the statistical forecast per segment.

Mgr Forecast

Displays the manager's forecast that you generated. These are the numbers that you feel the unit will do based on your experience. RMS will plan labor based on your edits.

Mgr Variance

Displays the variance between actuals and the manager's forecast.

Avail. Rooms Fst

Displays the results of configured rooms minus the sum of all market segments being forecasted.

Avail Rooms Act

Displays the results of configured rooms minus the sum of all market segments that were sold.

Pickup Rooms

Displays the number of rooms gained since the forecast was completed. This calculation is based on the forecasted rooms minus actual rooms sold.


For more information: