Manage Schedules for the Unifocus Mobile App

This page describes fields and controls on the Manage Schedules screens in the Unifocus Mobile App.

Annotated images of the Manage Schedules screen in the Mobile App

#	Field	Description	Notes
1	Manage Schedules	Under the Team Administration section, select the Manage Schedules option to open the Manage Schedules screen.	You only see this option if your company is using Schedule Approvals.
2	Planning period selector	Select the planning period to work with.
3	Search	Search by property name or labor structure level. The screen updates to match your search criteria.
4	Unapprove	Unapprove schedules. Options include: Unapprove Selected—Unapprove the selected schedule. Unapprove W/ No Issues—Unapprove only schedules for labor structure levels with no issues. Unapprove All—Unapprove schedules for all labor structure levels.	This action is for managers who have permissions to approve and unapprove schedules.
5	Approve	Approve schedules. Options include: Approve Selected—Approve the selected schedule. Approve W/ No Issues—Approve only schedules for labor structure levels with no issues. Approve All—Approve schedules for all labor structure levels.	This action is for managers who have permissions to approve and unapprove schedules.
6	Publish	Publish schedules. Options include: Publish Selected—Publish the selected schedules to employees' mobile devices. Publish All—Publish all schedules to employees' mobile devices.	This action is for managers who have permissions to publish schedules.
7	Information about properties—This section displays a labor structure view of your organization. Use the expand () and collapse () buttons to view labor structure levels. Note: Colored icons (for example, and ) indicate that all lower-level items in a section have completed the task. Gray icons indicate that the task is only partially complete. No icon appears if the task has not been completed by any items in the section.
	Issue Indicator	Indicates that there are issues with a job in the labor structure level.
	Schedule status	The clipboard icon indicates schedule status. A gold clipboard () indicates a completed schedule. A gray clipboard () indicates a partially complete schedule.
	Approval status	The check mark icon indicates approval status. A white check mark in a gray circle () indicates that the schedule has been partially approved. A white check mark in a green circle () indicates that the schedule has been fully approved.
	Publication status	The arrow icon indicates publication status. A gray arrow ( ) indicates that the schedule has been partially published. A blue arrow ( ) indicates that the schedule has been fully published.
8	Daily job details	At the job level, select the expand () button to open a pane that displays daily information for the selected job. Issue types include: Quality ()—The scheduling manager has scheduled too few hours, where the variance between the scheduled hours and the projected hours is outside of a configured threshold for under-scheduling. This is typically configured as 3% to 5% in most installations. So if the manager had scheduled too few hours or more than 5% below the projected hours, then the Quality indicator is colored purple and displays the number of related issues. Cost ()—The scheduling manager has scheduled too many hours above the projected hours outside of a configured threshold for over-scheduling. This is typically configured as 3% to 5% in most installations. So if the manager had scheduled more than 5% over the projected hours, then the Cost indicator is colored red and displays the number of related issues. OT( )—This is a percentage of scheduled hours that are overtime (OT) hours. This threshold is configured based on the company's policy for acceptable scheduling of OT. For example, if the threshold is set to 3% and there are more than 3% scheduled hours are OT hours, then the OT indicator is colored blue and display the number of related issues.
9	Details	Select the expand () button to open the section displaying aggregate information for planning period: Scheduled to Projected Variance %—The overall percentage variance between scheduled and projected hours for the planning period. Days Outside Threshold—The number of days in the planning period where schedules are outside of the threshold for over- or under-scheduling. OT%—Percentage of scheduled hours that are OT hours. OT Employees—Number of employees who have scheduled OT.

Legacy Mobile App screen

The Unifocus Mobile App is currently being redesigned. If you do not see the screens shown above, you are using an older version of the app. Contact your Unifocus Client Success Manager (CSM) to turn on the new screens.

Click here to view the documentation for the legacy Manage Schedules screen:

This page describes fields and controls on the Schedule Approval screens in the Unifocus Mobile App.

#	Field	Description	Notes
1	Manage Schedules	Under the Team Administration section, select the Manage Schedules option to open the Schedule Approvals screen.	You only see this option if your company is using Schedule Approvals.
2	Properties screen
3	Planning period selector	Select the planning period to work with.
4	Filter	Filter the table by the following options: All Properties—Displays all available properties in the table. Potential Issues—Displays only properties that have schedules with potential issues. Completed—Displays only schedules that have been completed.
5	Information about properties
	Issue Indicator	Indicates that there are issues with a job in the labor structure level.
	Issue types	The three issues types include: Quality (Q)—The scheduling manager has scheduled too few hours, where the variance between the scheduled hours and the projected hours is outside of a configured threshold for under-scheduling. This is typically configured as 3% to 5% in most installations. So if the manager had scheduled too few hours or more than 5% below the projected hours, then the Quality indicator is colored purple and displays the number of related issues. Cost (C)—The scheduling manager has scheduled too many hours above the projected hours outside of a configured threshold for over-scheduling. This is typically configured as 3% to 5% in most installations. So if the manager had scheduled more than 5% over the projected hours, then the Cost indicator is colored red and displays the number of related issues. OT—This is a percentage of scheduled hours that are overtime (OT) hours. This threshold is configured based on the company's policy for acceptable scheduling of OT. For example, if the threshold is set to 3% and there are more than 3% scheduled hours are OT hours, then the OT indicator is colored blue and display the number of related issues.
	Approval Status	The check mark icon indicates approval status. A gray check mark icon ( ) indicates that the schedule has not been approved. A green check mark icon ( ) indicates that the schedule has been approved. If the schedule does not require approval, N/A is displayed.
	Publish Status	The arrow icon indicates publication status. A gray arrow icon ( ) indicates that the schedule has not been published. A blue arrow icon ( ) indicates that the schedule has been published. If the schedule does not require publishing, N/A is displayed.
6	Approve, UnApprove, Publish buttons
	Approve	This action is for managers who have permissions to approve and unapprove schedules. Options include: Approve All Schedules with No Issues—Approves only schedules for labor structure levels with no issues. Select Schedules to Approve—Select individual schedules to approve. Approve All—Approves schedules for all labor structure levels.
	UnApprove	This action is for managers who have permissions to approve and unapprove schedules. Options include: UnApprove All Schedules with No Issues—Undoes approved statuses for all schedules in labor structure levels with no issues. Select Schedules to UnApprove—Select individual schedules for which to undo approval status. UnApprove All—Undoes approval status of schedules for all labor structure levels.
	Publish	This action is for managers who have permissions to publish schedules. Options include: Select Schedules to Publish—Select individual schedules to publish to employees' mobile devices. Publish Selected—Publishes the selected schedules to employees' mobile devices. Publish All—Publishes all schedules to employees' mobile devices.
7	Details screen for a selected job
8	Aggregate information for planning period	Information includes: Variance %—The overall percentage variance between scheduled and projected hours for the planning period. Days Outside Threshold—The number of days in the planning period where schedules are outside of the threshold for over- or under-scheduling. OT%—Percentage of scheduled hours that are OT hours. OT Employees—Number of employees who have scheduled OT.
9	Button for the selected labor structure level
	Approve	Approves schedules for the selected labor structure level.
	UnApprove	Undoes the approved status of the selected labor structure level.
	Publish	Publish schedules for the selected labor structure level.