Working with the Enter Actual Hours screen

Accurate labor reporting and analytics require that all worked hours and costs are reflected in Unifocus RMS. Use the Enter Actual Hours screen to enter worked hours and costs for jobs and shift categories that are not interfaced or imported into Unifocus RMS.

Click here for field descriptions.

expanded and annotated Enter Actual Hours screen

Fields on the Enter Actual Hours screen

#	Field	Description	Notes
1	Help	Overview of the screen. Select the collapse arrow () or the expand arrow () to expand.	Read-only.
2	My Jobs / Labor Structure selectors	Select a tab to change the left pane: My Jobs—Displays a customized list of frequently accessed jobs. Labor Structure—Displays a tree menu of your organization's labor structure, from which you can select a job.	Default: My Jobs
	My Jobs / Labor Structure selectors panes		Default: My Jobs
2a	My Jobs
	Job Name	Name of the job.	Read-only.
	Shift Category	Drop-down menus that contain all available shift categories.	The software saves your selections for future sessions.
	Edit My Jobs	Opens the Edit My Jobs dialog box where you can specify which jobs appear in the My Jobs pane.
2b	Labor structure
	Shift Category	Drop-down menu that contains all available shift categories.
	/ Expand All / Collapse All	Expand All ( )—Expands the tree menu to display all organization levels. Collapse All ( )—Collapses the tree menu to display only top levels of organization levels.
	Search	Search field for entering the name of job or organization level. The tree menu updates to match your entry. Select the X to clear your entry.
	Labor structure	Tree menu of all jobs in the labor structure. Select the levels to display in the table.	You can select only one job.
Controls
3	Actuals Period	Selects the week for which to enter actual hours.
	Current	Selects the current week.
	Back/Forward	Select the arrows to go to the previous or next actuals period.
4	Enter Hours and Costs	Opens the Manual Entry dialog box where you enter hours and costs.	Available only if both a job and shift category is selected.
Table
5	Actuals	Actual hours and costs grouped by source.	Read-only.
6	Actual hours and costs	Actual hours entered for the organization level and day.	Read-only. To edit or enter hours, select Enter Hours and Costs.

On the Enter Actual Hours screen, you can perform the following tasks:

Customizing the My Jobs pane
Entering actual hours and costs

Customizing the My Jobs pane

You can customize the My Jobs pane to display only the jobs for which you are responsible.

Select the My Jobs tab.
Select Edit My Jobs.
The Edit My Jobs dialog box appears.
If necessary, do the following:
- To expand the tree menu to display all organization levels, select Expand All ( ).
- To collapse the tree menu to hide all organization levels, select Collapse All ( ).
- To filter the tree menu, type the desired job in the Search ( ) field.
Select the jobs to add.

Note: You cannot select the tree menu node for an entire division or department. You must select the individual jobs within those divisions or departments.
Select Save.
The dialog box closes, and the list of jobs in the My Jobs pane updates to reflect your selections.
From the Shift Category drop-down lists, select the shift category to apply to each job in your list.
The application remembers your selection for future sessions.

Entering actual hours and costs

All actual entries must be applied to a job and shift category.

Tip: To save time, use the My Jobs pane to create a list of jobs for which you will enter data for on a regular basis. For more information, see Customizing the My Jobs pane.

Do one of the following to select the actuals period to work with:
- Select the Actuals Period date range field and select a range from the drop-down list.
- To select the current actuals period, select Current.
- Select the Previous ( ) or Next ( ) arrows to go to the previous or next period.
In either the My Jobs or the Labor Structure pane, do one of the following to select the job and shift category:
- In the My Jobs pane:
  1. Select the My Jobs tab.
  2. Select the job for which to enter actual hours.
  3. If necessary, apply a shift category to the job:
    Note: The first time you enter hours, you must apply shift categories to jobs. The software then remembers your selection for future sessions.
    1. In the row of the desired job, select Shift Category.
    2. From the drop-down list, select a shift category for which to enter actual hours.
      The table updates based on your selection.
In the Labor Structure Pane:
1. Select the Labor Structure tab.
2. In the tree menu, select the job. If necessary, do the following:
  - To expand the tree menu to display all organization levels, select Expand All ( ).
  - To collapse the tree menu to hide all organization levels, select Collapse All ( ).
  - To filter the tree menu, type the desired job in the Search ( ) field.
3. Above the tree menu, select the Shift Category field and select the shift category from the drop-down list.
  The table updates based on your selection.
In the upper-right corner of the screen, select Enter Hours and Costs.
The Manual Entry for ... dialog box appears.
Select the desired cell and enter the actual hours or cost.

Note: Depending on the selected cell, you enter either hours or dollar amounts.
Select Save.
The dialog box closes, and the Enter Actual Hours table updates based on your entries.

Working with the Enter Actual Hours screen

Working with tasks for Labor Actuals

Customizing the My Jobs pane

Entering actual hours and costs