Correcting shift errors in Review Time Card

In the Review Pay Period screen, the Errors tab displays shift information for all employees who had at least one problem punching in or out. Double-clicking on the employee opens the Review Time Card screen which displays a list of all the shifts worked by the employee and pertinent information regarding each shift. Shifts that have errors are indicated by rows that are highlighted in red. The specific cell that needs to be corrected is outlined by a red border.

Note: All errors must be corrected before payroll can be processed. 

Types of errors that need correcting include:

• Punch In & punch Out are the same—Caused by an employee punching in and immediately punching out.

• Punch Out without punch In—Caused by an employee punching out but not punching in.

• Punch In without punch Out—Caused by an employee punching in but not punching out.

• Bad Job Code—Caused by trying to associate a job code with an employee who is not set up in the system for that job code.

• Employee Terminated—Caused by terminating an employee before the last day for which they had hours.

• Could Not Find Employee—Caused by someone punching in with an invalid badge number or one that is incorrectly assigned to them.

Note: Every time you edit and save a shift, the software automatically runs the work rules and recalculates the payroll. However, if you have made changes to the configuration of work rules or employee sets, you must manually recalculate.

To correct errors:

1. In the upper-left corner of the screen, select Access your applications (  ).
   The menu expands.

2. Select T&A > Review Pay Period.
   The Review Pay Period screen appears.

3. Double-click an employee row.
   The employee's Review Time Card screen opens in a separate tab.

4. Select the Errors view.

5. Double-click the cell outlined in red.
   The cell is available to edit.

6. Enter the corrections as necessary.
   Select any space outside of the cell to complete your correction and save your changes.