Restricting Time Clock access for an employee

Use the Time Clocks tab on the Employee Maintenance screen to allow or restrict an employee's access to certain Time Clocks at your property. You might want to restrict access to certain Time Clocks if the clocks are located on a separate end of the building or in a room to which an employee should not have access. For example, if your hotel has a policy that restaurant employees may only punch in to the Time Clock located inside the restaurant, you might restrict access to other clocks at the hotel for restaurant employees. If a server is cross-utilized as a front desk clerk, you might want to allow access to other Time Clocks for that employee only.

Note:  By default, check boxes for all Time Clocks are selected. A selected checkbox () indicates that the employee has access to the clock.

To restrict an employee's access to Time Clocks:

  1. In the upper-left corner of the screen, select Access your applications ( main menu icon ).
    The menu expands.

  2. Select Administration > Employee Maintenance.
    The Employee Maintenance screen appears in a new tab.

  1. In the employee pane, select the employee you want to edit.
    For information about filtering the employee list, see Sorting and filtering employees in Employee Maintenance.
    The General tab updates with information for the selected employee.

  2. Select the Time Clocks tab. 

    Fields on the Time Clocks tab of the Employee Maintenance screen

    Field Description Notes

    Search

    Enter the name of the Time Clock into the search field. The list automatically updates to meet the search criteria.
    Table
    Time Clock

    Name of the Time Clock to which the employee has access.

    Read-only.

    All

    If selected, the employee can use this Time Clock for all punch types.

    In

    If selected, the employee can punch in to the Time Clock.

    Out

    If selected, the employee can punch out of the Time Clock.

    Break

    If selected, the employee can punch out for a break on the Time Clock.

    Back

    If selected, the employee can punch back from a break on the Time Clock.

  3. In the table, find the row for the Time Clock to which the employee will not have access.

  4. Do one of the following:

    • Select the check box in the All column to remove all access from the Time Clock.
      or

    • Select the check box(es) in the In, Out, Break, or Back columns to restrict access only for certain types of punches.

The check boxes are cleared for the punch types that the employee cannot perform at the Time Clock.