Enrolling and re-enrolling employees

If verification is required at your property, you must “enroll” new employees in the Unifocus Time Clock before they can use it. Depending on how your Time Clock is configured, you enroll employees by either using the touch screen or a combination of the touch screen and the biometric reader.

Note: For more information on biometrics, see the Understanding the biometric reader.

In some cases, an employee might need to be “re-enrolled” in the Time Clock. For example, if an enrolled employee injures the finger that was originally registered, then you would have to re-enroll them and use a different finger.

Enrolling or re-enrolling an employee with biometric verification

Before completing these steps, make sure that the employee is present and that you know the employee’s employee ID number.

  1. Log in to the Time Clock as an administrator.

    Note: For instructions on logging in as an administrator, see the Logging in to the Time Clock as an administrator.

    The Time Clock Administrator screen appears.

  2. Press Enroll Employees.

  3. In the Enter employee ID to enroll field, enter the ID number of the employee whom you are enrolling or re-enrolling.
    The screen presents you with two options:

    • Scan

    • Verify

  4. Press Scan.

  5. When prompted to Place your finger on the scanner, have the employee place the pad of his or her finger firmly on the scanner.
    Correct Correct

    Note: Because this is the finger that is being registered, the employee must always use this finger to log in to the Time Clock. If the employee injures this finger, he or she must be re-enrolled in the Time Clock using a different finger.

    For more information on how to use the biometric reader, see the Understanding the biometric reader.

  6. When prompted, have the employee remove the finger from the scanner.

    Note: After the initial scan, the Time Clock displays a Re-Scan button instead of a Scan button. You use this button if there was a problem with the scan.

  7. When prompted, have the employee place the finger on the scanner again in the same position as before. The employee repeats the finger scan four times.

    The Time Clock displays a progress bar that consists of four hand icons, each representing a step in the four-step verification process. After each successful scan, a check marks appears next to a hand icon. You have completed the process when check marks appear next to all the icons.

  8. Do one of the following:

    • If you need to redo a scan, press Re-Scan.

    • Optionally, press Verify to check that the employee is now enrolled.

    • If the scans were successful, press Close.
      The Time Clock screen resets so that you can enroll a new employee.

Enrolling or re-enrolling an employee with a PIN

Before completing these steps, make sure that the employee is present and that you know the employee’s employee ID. The employee must select a four-digit PIN before enrolling.

  1. Log in to the Time Clock as an administrator.

    Note: For instructions on logging in as an administrator, see the Logging in to the Time Clock as an administrator section.

    The Time Clock Administrator screen appears.

  2. Press Enroll Employees.

  3. In the Enter employee ID to enroll field, enter the ID number of the employee whom you are enrolling or re-enrolling.

  4. Press the green arrow ().

  5. In the Enter PIN field, have the employee enter their four-digit PIN.

    Note: It is important that the employee remember the PIN for future use.

  6. In the Enter PIN Again field, have the employee reenter the four-digit PIN.

    Note: Depending on the model of the Time Clock, you might be prompted as many as four times.

    The Time Clock screen resets so that you can enroll a new employee.