Events

Use the Events screen to enter and manage event information that can be linked to scheduled and open shifts in Employee Schedules. Events represent scheduled functions or gatherings that require dedicated staffing, resources, and operational support—such as weddings, banquets, birthday parties, fundraisers, corporate meetings, and other hotel-hosted functions.

By associating events with shifts, you can improve scheduling accuracy, ensure adequate staffing coverage, and align labor planning with event-specific needs. Event configuration helps managers clearly identify which shifts are related to special events, enabling better coordination across departments and more effective labor forecasting.

Events screen

Fields on the Events screen

Field	Description	Notes
Controls
+ Event	Opens the Add Event pane where you can enter information for a new event.
Delete event	Delete the selected event.	This button is available only after you select an event in the table.
Copy event	Opens the Copy Event pane where you can copy an event to create a new event that is similar to an existing event.	This button is available only after you select an event in the table.
Show Events between	Filter the table by events that either occur on a specific date or occur within a specified time frame. Either enter the date in the field(s) or select the date from the calendar menu.	Default: Only the field for a single date is available. To make the end date field available, select Use end date.
Use end date	Select this checkbox to make the end date field available for editing so that you can enter a date range.	Default: Cleared.
Search	Search for an event.
Import	Import an Excel file with multiple events.
Audit	View a history of changes to the screen.
Table
Name	Name of the event.
Event #	Unique identification number associated with the event.
Start Date	Start date of the event.
Start Time	Start time of the event.
End Time	End time of the event.
Location	Location on the property where the event will occur.
Function Type	Type of event.
Setup Type	Type of setup required for the event.
Expected Attendees	Number of people expected to attend the event.
Guaranteed Attendees	Number of people guaranteed to attend the event.
Notes	Additional notes about the event.