Employees view on the Review Pay Period screen

Use the Employees view of the Review Pay Period screen to view and edit employee time cards. From this screen, you can approve unapproved shifts and correct shift errors.

To access the Managing Employees screen:

In the top-right corner of the Review Pay Period screen, select Employees.

The Employees view of the Review Pay Period screen provides vital time card information for all employees who worked during the selected pay period:

Number of hours each employee worked.
Employees who have errors, unapproved shifts, or disputes.
Attendance points for each time the employee was late or absent .
Actual Hours, including regular hours, overtime hours, double time hours, premium hours, and total hours.
Scheduled Hours, including regular hours, overtime hours, double time hours, premium hours, and total hours.

Note: To access an employee's Review Time Card screen, double-click the employee row.

* Personally identifiable information has been obscured or altered in the above image.

Fields on the Employees view of the Review Pay Period screen

#	Field	Description	Notes
1	Select Pay Period	Opens a drop-down menu, where you can choose the dates for the pay period you want to view or select Jump to Current Period to automatically select the current pay period.
2	Back and Forward	Selects the previous or following pay period.
3	Search	Search by either employee name or ID. As you type, the table updates based on your entry.
4	Filters	Opens the Filter Review Pay Period dialog box, where you can choose to filter employees by pay group, pay type, employee class, or job type.
5	Export	Opens the Export dialog box where you can export the Managing: Employees table to a .CSV file.
6	View selector	Choose whether you want to work with Employees view—View and edit employee time cards. From this screen, you can approve unapproved shifts and correct shift errors. Pay Groups view—Perform tasks related to payroll. From this screen, close the pay period, reopen the pay period, or export pay period data for each pay group.
7	Approve Shifts	Approves all shifts that do not have errors. For more information, see Approving all shifts for multiple employees
8	Actions	Opens a drop-down list, which includes various actions that relate to the process of pay period management. Options include: Project Accruals—Runs projections based on benefit calculations. The results tell you how many benefit hours employees have accrued. Re-calculate Time Card—Recalculate the pay period if work rules or other configurations have been changed. It is a good practice for the person closing the pay period to perform this action before closing. Selecting this item in the menu initiates the process. Import Earnings—Apply earnings to multiple employee Time Cards at once by importing a file from your computer.
9	Filtering tabs
	All	Displays all Pay Period Review entries with no filters applied.
	Errors	Displays only employees with errors on their time cards.
	Unapproved	Displays only employees with shifts that are not approved.
	Disputes	Displays only employees with disputes on their time cards.
10	Employee table
	Employee Name	Name of the employee.	Format of name (for example, Last name, First name) depends upon configuration settings. A red asterisk ( * ) indicates that the employee is a cross-property employee.
	Open Time Card	Opens the employee's Time Card in a new tab.
	Emp. Id	Employee identification number; a unique identifier for the employee.
	Status	Indicates whether the Time Card is locked for editing. Locked ()—You cannot edit a Time Card if the pay group is locked. Unlocked ()—The pay group is unlocked; the Time Card can be edited.
	Pay Group	Which pay cycle the employee is on (for example, weekly, bi-weekly, etc.).
	Pay Type	Indicates whether an employee is hourly (H), salaried (S), or on contract hours (N). If an employee is on contract hours, the number of contract hours appears next to the N.
	Points	Number of points that have been associated with the employee. These points are generated after calculating attendance, which runs the Employee Points work rules.
	Regular	Total of regular hours an employee worked.
	Overtime	Total of overtime hours an employee worked. If an employee has overtime, the cell will be highlighted in red.
	Total	Total number of hours an employee worked, including regular, overtime, double time, and other hours.
	Double Time	Number of hours worked for double the regular rate of pay. If an employee has double time hours, the cell will be highlighted red.
	Other Hours	All non-worked hours.
	Premium	Number of hours to be paid out at an increased rate, including overtime and double time hours.
	Errors	Number of shift errors on an employee's time card.
	Disputes	Number of disputes on an employee's time card.
11	Column settings	Expands the column settings pane where you can select which columns appear in the table.