Jobs tab of Employee Maintenance

Use the Jobs tab to identify an employee's home job and any other jobs/skills the employee is qualified to perform, as well as to determine the priority for scheduling those jobs. For example, an employee with the home job of Fine Dining Waiter may also be qualified to work as a Banquet Server. RMS attempts to schedule the employee for their home job (Fine Dining Waiter) first, based on need. 

In addition to specifying the job(s) for which an employee is trained and allowed to work, you can also indicate the employee's skill level (rank) for those jobs, as well as the priority order for scheduling those jobs. For example, the first job in the list will have an order number of 1 (home job), second in the list has an order number of 2, and so on. If the employee is to be cross-utilized, you should define all the employee's jobs in this tab.

Home jobs and secondary jobs can be added and edited when logged in to the employee's primary property. If logged in to a secondary property, new jobs can be added and the employee's secondary job can be edited, but the home job cannot be edited.

The job(s) that an employee is qualified to perform are listed according to the effective date on which the job was added. All details pertaining to that job(s) are displayed in the Jobs table. If an employee is authorized to work a cross-property job, the property code will be displayed in parentheses in front of the job name

Caution: If your company uses interface files for importing data into RMS, most of the information on the Jobs tab of the Employee Maintenance screen is automatically updated with each import. Do not change information about the Home Job. Check with your HR or payroll department to determine whether your company uses interface files.

Tasks performed from this tab:

• Adding a job

• Adding a job effective date

• Changing the scheduling priority of a job

• Deleting a job effective date

• Deleting a job from a set of job effective dates

• Editing a job

• Viewing the history employee job changes

Fields on the Jobs tab of the Employee Maintenance screen

#	Field	Description	Notes
Effective Date Ranges—Define a set of dates and configure jobs that the employee is authorized to work for those dates. The Effective Date Range also serves as an audit feature, by listing all changes that have been made to the job(s) within the Job Effective Dates. All jobs are grouped by Job Effective Dates; therefore, when you add a new job, you either create a new Job Effective Date, or you add it to an existing Job Effective Date. By default, an employee's current job(s) are displayed, and jobs in a prior Job Effective Date range, are not visible. Jobs can be added to, deleted from, edited, and re-ordered, for any set of Job Effective Dates. For example, if an employee received a raise for a job in a prior Job Effective Dates set which wasn't added correctly, you can go back and add that raise. Entries can also be made for a future job(s) that an that the employee will be authorized to work. For example, an employee is currently a Bartender, but will be promoted to Bar Captain on the anniversary of their Hire Date.
1	Effective Date Range	Select a configured date range from the drop-down list to view all jobs the employee is or was eligible to work within that range. Note: In previous versions, expired effective dates could only be viewed by selecting the Show Expired option in the Filter pane. In this version, expired date ranges can be selected from the drop-down list.	Read-only.
2	Previous / Next buttons	Use the backward arrow to change the Effective Date Range to the previous date range. Use the forward arrow to change the Effective Date Range to the next date range.
3	Add New Range	Add a job effective date.
4	Delete Range	Delete a job effective date. This action is the same as deactivating a job. If you delete a job, you are only deleting it in that specific set of Job Effective Dates, not from any previous Job Effective Dates.
5	Summary of Changes
	Home Job	The primary position for the employee. This is typically the job for which an employee logs the most hours.	Read-only.
	Added Jobs	Name of the job that was added to the employee profile.	Read-only.
	Removed Jobs	Name of the job that was removed from the employee profile.	Read-only.
	Wage Changes	Name of the job that had a wage change.	Read-only.
6	Columns in the Summary of Changes table
	Job	Name of the job that had a wage change.	Read-only.
	Prev. Wage	Rate of pay for the job prior to the change.	Read-only.
	New Wage	Rate of pay for the job after the change.	Read-only.
7	Jobs for Effective Date
	Re-order	Click and drag the grid icon to change the order of the jobs, which changes the scheduling priority. The job at the top will always have the highest priority. Reordering does not change the Rank, only the scheduling priority.
	Edit Job	Edit the selected job.	Right-click on a Job to view this option.
	Delete Job	Remove the selected job from the Job Effective Date set.	Right-click on a Job to view this option.
	History	View the complete history the changes that have been made to the highlighted job as it pertains to the selected employee.	Right-click on a Job to view this option.
8	Columns in the Jobs for Effective Date table—Displays information about the jobs that are included in the selected Job Effective Date and you can add and/or make changes to those jobs. The Star icon indicates the employee's Home job.
	Home job icon	Indicates that the job is the home job for the employee.
	Job	Name of the job.
	Pay Type	Whether the employee is paid as an Hourly, Piece, Salaried Exempt, Salaried Non Exempt, or Contract employee.
	Rate	Hourly wage for an employee (including employees who are salaried).	To view and/or edit an employee's wages, you must first have been granted permission in Administration > Security. If this is for an hourly employee, a Default Hourly Rate was configured in Setup and you have the appropriate permissions, that rate is automatically entered. If no default rate was configured, this will default to the minimum wage. You also have the option of manually entering/changing the wage rate which will overwrite the previous default rate.
	Job Date	Seniority date for the job.
	Job Rank	Skill level of the employee in the job you selected. Lower numbers indicate a higher skill level—1 being the highest rank, and 100 being the lowest rank.	This field has a range from 1 to 100.
	Sub-Only	Whether the system should auto-schedule for any/all of the other jobs that the employee is qualified to work. Yes—The job can only be manually added to the schedule. The system will not auto-schedule for that job role. No—The system will auto-schedule for only the selected job role. Sub-Only is only used in situations where employees have multiple jobs.
	Annual	Annual pay rate.
	Salary Dist.	Salary distribution for salaried employees. Salary distribution automatically give salaried employees a specific number of worked hours during the pay period.	This field does not apply to Piece and Hourly pay types. If your RMS configuration is only for Labor, you might not see this field.
	Hours	Established weekly hours for salaried or contract employees.
	Pay Code Override	Numeric code that overrides the default Time & Attendance pay codes established in Setup.	If you do not use Pay Code Overrides, this column will display the Reconcile Code. (See the row below.)
	Reconcile Code	Reconcile code associated with the employee's job status. This code is used to import employee information from another HR/Payroll system.	This field applies only if you do not use Pay Code Overrides. (See the row above.)
	Reason	Reason for wage increase.	A reason might not appear for every job.