Budgeting

Overview

The Unifocus Budgeting software is used to plan, develop, and maintain periodic Labor Budgets (management of labor costs) or your Operating Budgets (revenues, volumes, labor costs, and all other expense items). It also predicts business volumes and calculates labor and expense requirements for periodic forecasts or annual periods. Budgeting uses established cost standards to develop labor and expense projections that are linked directly to key business indicators (KBIs) such as occupied rooms, covers, and revenue dollars.

The Unifocus Budgeting application offers the following features:

• Configurable charts that display high-level budgeting information for your organization.

• Task-driven screens that help you focus on critical procedures.

• Customizable screen views that allow you to efficiently organize and display your budget data.

• A wizard that guides you through adding budget lines.

• A streamlined user interface designed to optimize all aspects of budget creation and management. 

Components

Components of the Unifocus Budgeting application include:

• Budgeting Dashboard—The Budgeting Dashboard is the landing screen of the Budgeting application. Use the screen to view key budget information for your organization.

• Budget Configuration screens—Use these screens to set up and configure of the following: 

  • Charts configuration in Budgeting—Configure the charts that appear on the Budgeting Dashboard.

  • Budget Structure screen in Budgeting—Use this screen to create budget lines, move budget lines, and make large-scale changes to the budget structure. 

  • Full Time Equivalent configuration screen in Budgeting—Create budget lines, move budget lines, and make large-scale changes to the budget structure.

• Budget Tree screen in Budgeting—The Budget Tree screen displays your organization's P&L Department revenues and or expenses. Use this screen to manage the budget lines within your budget, and enter/review your revenues and expenses.

• Adjust Hours and Rates screen in Budgeting—This screen displays hours and rates for jobs at your property. Use the Adjust Hours and Rates screen to add and import hours and rate adjustments.

• KBI Projections screen in Budgeting—Use the KBI Projections screen to view and import KBIs that affect your budget.

• Budget Utilities dialog boxes—Budget Utilities are a set of critical budgeting tasks that can be performed directly from the Budgeting navigation pane.

Note: There are two available license types for the Budgeting application: Operating Budget and Labor Budget. The Operating Budget license includes all functionality. Labor Budget licenses do not track revenues, only job-to-budget hours and costs-by-job.

There are 11 different budget line types. The Operating Budget license utilizes all 11 types; the Labor Budget license utilizes four. The functionality of the Labor Budget license is limited to only totals and lines that allow you to budget labor or jobs. 

This documentation covers all functionality that is included with the Operating Budget license.

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