Pay Group field in Employee Maintenance

The General tab of Employee Maintenance now includes a Pay Group field where you can manually review and adjust pay groups for employees. This new field appears in the Employee Information - Additional Fields section.

Note: This field is configured in the Employee Config Field Overrides screen, which includes the Pay Group field in the Standard Fields section. By default, the Pay Group field will be visible in Employee Maintenance.

Automatic pay group updates with home job change

When an employee's home job is updated in the Jobs tab of Employee Maintenance, their pay group will be changed to the default pay group of the new property.

Custom Pay Group field in Employee Maintenance

You can now show or hide a new Pay Group field on the General tab of Employee Maintenance. With the Pay Group field, you can manually review and adjust pay groups for employees.

This field is configured in the Employee Config Field Overrides screen, which includes the Pay Group field in the Standard Fields section. By default, the Pay Group field will be visible in Employee Maintenance.

New parameter in the Shift Difference OT work rule

The Shift Difference OT work rule now includes a new Exclude Shifts on Separate Days checkbox. If selected, the work rule will not be applied if the first and second shifts are on different workdays.

New parameter in the Holiday Differential work rule

The Holiday Differential Daily Differential work rule now includes a new Count Entire Shift as Holiday checkbox. If selected, all hours of a shift that starts before a holiday and ends on the holiday will count as holiday hours. If not selected, only hours for shifts starting on a holiday will count as holiday hours.

Warning message for Time Clocks without permissions

The Permissions tab of the Time Clocks Setup screen now displays a warning message for clocks that have no configured permissions.

Updated default permissions for new Time Clocks

To improve control and reduce unnecessary manual updates, new Time Clocks will no longer default to active for all employees when created. Previously, all permissions on the Permissions tab of the Time Clocks Setup screen were automatically enabled, resulting in system-wide access that required manual removal from each employee profile.

With this update, newly added Time Clocks will start with all permissions turned off by default. Administrators can now explicitly assign access only to the intended employees or departments, ensuring more precise configuration and improved usability.

Enhanced shift management with automatic request cancellation

The shift assignment process has been standardized across desktop and mobile versions of Employee Requests. Now, when a shift is assigned to an employee, all associated pickup requests are automatically canceled, ensuring consistency with the Employee Requests desktop application. Affected employees, except the assigned individual, will receive notifications that their pickup requests have been denied.

Security update for generating projected and standard hours

In some instances of previous releases, some users could generate projected and standard hours without required access to standard sets.

The software has been updated so that users without access to standard sets will receive a clear notification preventing unauthorized actions. This update ensures secure and proper use of functionality within software.

Resolved issue affecting cost information access

In some instances of previous releases of Employee Maintenance, users with the Can View Cost permission disabled were still able to edit the annual or hourly rate fields, despite these fields being displayed as NaN (not a number).

The software has been updated so that fields related to cost information are properly disabled and uneditable for users who do not have Can View Cost permissions. This fix ensures that financial details are only modified by authorized personnel.

Data Refresh icon added to User Console

This release introduces the Data Refresh icon (), which enables you to resync the property cache, clearing the old cache to display the new data on the screen.

Note: Only property admin users for system configuration can resync the property cache.

Warning for time off requests exceeding 30 days

In this release of the Mobile App, users requesting time off for periods exceeding 30 days will now receive a warning message and must confirm their request.

Denied pickup requests displayed on the Mobile App

The Rejected tab in the My Shift Requests screen of the Mobile App now displays denied pickup requests.

Resolved issue with the Calendar Year Carry Over work rule

In some instances of previous releases, the Calendar Year Carry Over Benefit Expiration work rule did not correctly enforce the maximum carryover limit for accrual earnings as specified in the work rule, resulting in employee accrual totals exceeding the established limits.

The software has been updated so that the work rule enforces the carryover limit, as expected.

Removal of the Timeline Scheduling feature

The Timeline Scheduling feature has been discontinued in our Labor software. Accordingly, the Timeline Scheduling menu option has also been removed.

Enhanced configurability and redesign of the Peer Schedules screen in the Mobile App

This release of the Mobile App introduces significant improvements to the Peer Schedules screen in My Schedule.

The following improvements provide managers and administrative users with greater control over job visibility and enhancing user interaction with peer scheduling information:

• Job filter customization—Administrative users can now specify which jobs appear in peer schedules through a new Peer Schedules Job Filter added to the Mobile Configuration screen. This filter allows selection among three settings:

  • Jobs Only—Show only jobs (job codes) that match the employee's. This is the default setting.

  • Jobs/Departments—Show only jobs (job codes) that match the employee's and also jobs within the same department as those jobs

  • All Jobs—Shows all jobs at the property.

The following improvements are designed to make scheduling more intuitive and user-friendly, allowing employees to efficiently manage and interact with their schedules and those of their peers.

• Enhanced Peer Schedules user interface

  • A new Select Job dialog box enables employees to choose specific jobs for viewing schedules, enhancing focus and reducing clutter.

  • The Peer Schedules screen now displays schedules in a grid format, where shifts are shown as buttons. Selecting a shift pulls up a detailed drawer at the bottom of the screen with comprehensive shift details.

  • Peer schedules can now be viewed on days when employees are off.

• Improved navigation and accessibility

  • The Peer Schedules screen includes a job filter and a date selector to refine the display of schedules according to specific jobs and dates.

  • Employees will see shifts for the selected job and date, displayed in a clear and organized manner, with all shifts starting on the chosen date available for easy viewing.

For more information, see:

• Mobile Configuration

• Unifocus Mobile App Quick Reference Guide

Manager warning for time off requests exceeding 30 days

In this release of the Mobile App, managers entering employee time off requests (TORs) for periods exceeding 30 days will now receive a warning message and must confirm their request.

Clarity improvements to audit information for punch corrections

In previous releases of the Review Time Card screen, both accepted rejected punches and accepted punch corrections were recorded in the Audits tab as "Accepted Punch Correction."

To improve clarity and differentiate these actions:

• When a rejected punch is accepted, the audit will now display "Accepted Rejected Punch."

• When a punch correction is accepted, the audit will continue to show "Accepted Punch Correction."

This improvement ensures that users can easily distinguish between these two types of approvals.

Late break messages in Post Punch work rules

In previous releases of the Missing Break Post Punch Post Punch work rule, the First Missing Break Message and Second Missing Break Message were applied to both missing and late breaks.

In this release, the Missing Break Post Punch work rule includes two new fields for configuring custom messages for late breaks:

• First Late Break Message

• Second Late Break Message

These new fields enable you to customize late break messages, distinct from those for missed breaks. This improvement ensures clearer communication and compliance with workplace policies.

Denied employee icons in Shift Requests

In this release of Employee Requests, managers can now see the list of employees who were denied employee selection pickup requests for grouped pending, individual pending, grouped approved, and individual approved requests. On the Shift Requests screen, the Grouped Requests and Employee Selection panes include a Denied section that displays icons with denied employees' initials.

Note: For grouped requests, the list displays employees who have been denied any of the underlying requests.

Resolved issue that displayed incorrect properties in the Labor Dashboard

In some instances of previous releases, the Labor Dashboard displayed the wrong list of properties when the jobs filter was reset.

The software has been updated so that the Labor Dashboard displays the correct list of properties, as expected.

Resolved issue with confirmation for time off requests in the Mobile App

In some instances of previous releases, Mobile App users did not receive an alert when approving Time Off Requests (TOR) for full days. This alert is to ensure that managers are aware that approving the TOR will unassign the employee from any overlapping shifts, which will remain open for reassignment. Managers can choose to proceed with the approval or cancel to take no action.

The software has been updated so that users now receive the alert, as expected.

Resolved issue with swapping shifts

In some instances of previous releases, Mobile App users experienced issues where shifts available for swapping, particularly those for secondary jobs, were not consistently displayed.

The software has been updated to ensure that all accessible shifts, which do not conflict with users' schedules, are now properly displayed.

Events permission in the User Administration screen

The Action & Application Access tab of User Administration now includes a new Events option for setting the permission to access the Events screen. The permission is found in System Setup > Secondary.

Improvements in System Configuration for Maintenance

This release includes the following improvements to the Message Format screen.

• Maintenance Module—The new Maintenance Module option allows you to view events specific to Maintenance. When you select Maintenance Module from the drop-down menu, you will see a list of events related to Maintenance.

• Customize format button—You can now customize the text message in the Message Format screen.

• Events—The new Events option allows you to manage all events in the Message Format screen.

Note: Only users with the appropriate role permissions for system configuration can customize the event's text message, which can be accessed from the System Configuration > Role Management > New Role. For more information, see the New Role section.

Email field and notification enhancements for PM work orders

This Maintenance release includes the following Improvements:

• Email field added to New PM screen—You can now add an email address for sending notifications about completed Preventive Maintenance (PM) work orders. For more information, see the New PM screen.

• PM work order completion email notification—You can now receive email notifications for completed Preventive Maintenance (PM) work orders, with the details provided as a PDF attachment. For more information, see the Work order details pane

• Email field added to PM Import sample file—You can now add an email address in the email_Id field of the sample Excel file. For more information, see the Import Data screen.

Filtering rejected punches in Review Pay Period

The Review Pay Period screen now includes a new Rejected tab that you can use to filter the employee list to only employees with pending rejected punches that have not been reviewed or acknowledged. The Rejected tab contains the following information:

• Employee name

• Employee ID

• Status

• Pay group

• Pay type

• Number of rejected punches, which is calculated as the total number of rejected punches for the employee during the selected period.

Note: The Rejected tab appears only for the current pay period.

Editing a KBI associated with previously entered mappings

You can now edit the KBI of an existing mapping in the Actual KBI Mapping screen. Previously, once a KBI was selected, it became uneditable, requiring a new setup to make changes. With this update, you have the flexibility to update the KBI to any unmapped KBI, streamlining your configuration process. This change will automatically apply to all individually included lines, ensuring consistent adjustments across your entries.

Enhanced visibility for urgent pickup requests in Employee Requests

In this release of the Shift Requests screen, the Urgent Pickup Request details pane includes an Accepted By field that allows scheduling managers to quickly see which employee has accepted an urgent pickup request.

Redesigned Weekly Availability screen in the Unifocus Mobile App

This release includes user interface (UI) and user experience improvements to the Weekly Availability screen in the Unifocus Mobile App.

For details on changes and improvements to the screens above, see Unifocus Mobile App Change Log.

For online help, see Unifocus Mobile App Quick Reference Guide.

Event information in the My Schedules screen on the Mobile App

This release introduces the following improvements to Open Shifts in the My Schedules screen of the Unifocus Mobile App:

• An event icon () appears next to the open shifts that are associated with events.

• When selecting an open shift that is associated with an event, the complete shift information, including the event details, appears in a pop-up window.

Updated default validation for time card earnings against accruals

In this release of the Review Time Card screen, the software now automatically validates new earnings against future approved accruals by default. This enhancement ensures that users cannot add more earning hours than the employee has accrued.

This functionality, previously available only by contacting your Unifocus Client Success Manager (CSM) to enable it, is now activated for all users.

Note: Contact your Unifocus Client Success Manager (CSM) if you would like to deactivate this default functionality.

Email addresses are required for employee promotion

An email address is now required when promoting an employee in Employee Maintenance.

New configuration options in the Preferences screen

In this release, the Preferences screen (in Setup) includes new sections and options for configuring general property-level settings in Employee Maintenance, Time & Attendance, and Labor Planning.

For more information, see Preferences.

New parameter in the Shift Difference OT work rule

The Shift Difference OT work rule includes a new Reduce Hours by First Shift OT parameter that can be used to reduce the second shift's hours by the amount of overtime already taken in the first shift. This new parameter helps to ensure compliance with union regulations.

Notification for first-come-first-serve pickup request

Managers are now notified when employees accept first-come-first-serve pickup requests.

Simultaneously mapping all glitch descriptions

In this release of Glitch, the Glitch Manager includes a Map icon and a drop-down menu that allow you to map all glitch descriptions at once.

The drop-down menu displays two options:

• Map All

• Multi Map (up to 25 glitch descriptions)

For more information, see Mapping a glitch description to properties

Section option in the Work Order Console

This Maintenance release introduces a new Section option in the Work Order Console, allowing you to group work orders based on their section.

This new option is available in the Group () option of the Work Order Console.

Creating schedules for balanced preventative maintenance work orders

In this Maintenance release, you can add a schedule for a balanced Preventative Maintenance (PM) work order with additional pattern options, such as Quarterly, Bi- Annually, and others.

You can access these options from the New PM screen by selecting the Balanced PM, Add Schedule option. For more information, see the New PM screen.

Printing a work order with additional details

In this Maintenance release, you can now view additional details when printing a work order, enhancing reporting and record keeping.

You access the Print Work Order option from the Work Order Console by opening the work order details pane and selecting the ellipsis icon (). For more information, see Work order details pane

User interface improvements to the Work Order Console

This release includes user interface improvements to the Work Order Console:

• Pagination now appears at the top of the Work Order Console.

• Legend () and Refresh () icon are now at the top of the Work Order Console.

• Save () and Load () options appear next to the sort option.

Improvements in System Configuration for Maintenance

This release includes the following Improvements:

• Work Order Console—You can now manage additional roles and rights in the Work Order Console. The Work Order Console permission drop-down list includes the following actions, along with other available options:

  • Complete

  • Add Attachment

  • Delete Attachment

  • Add/Update Checklist

  • Park

  • Print

  • Reassign

  • Reopen

  • Start

  • Add/Update Asset

• New Work Order—The New Work Order drop-down list includes options for adding attachments, editing, and registering work orders.

Improvement to filtering My Work Orders in the Work Order Console

In this release of Maintenance, the My Work Orders filter in the Filters section of the Work Order Console now displays only the work orders assigned to you. You can view work orders that are assigned to you but not created by you.

Edit option in the work order details pane

In this release of Maintenance, the Work order details pane now displays the Edit option. You can use this option to edit work orders that are in the Unassigned or Assigned state, but only for Corrective type work orders, when selected from the Work Order Console.

Note: Only Maintenance users with Actions permissions can edit work orders in an Unassigned or Assigned state.

Simultaneously mapping all job descriptions

In this release of Service, the Job Manager includes a Map icon and a drop-down menu that allow you to map all job descriptions at once.

The drop-down menu displays two options:

• Map All

• Multi Map (up to 25 job descriptions)

For more information, see Mapping a job description to properties

Guest Directory icon added to Guest Module

In this release of Service, the Guest module now displays the Guest Directory icon (), which enables you to search guests across their entire guest data.