New option to set secondary jobs as sub-only during employee reconcile

A new option is available to automatically set secondary jobs as sub-only when they are added through the employee reconcile process via Interfaces.

When enabled, any secondary job imported during reconcile is marked as sub-only by default, unless otherwise specified. This helps ensure consistency in how secondary jobs are assigned and reduces the need for manual updates after import.

New option controls how premium hours affect weekly overtime calculations

A new option is available in the OT DT Daily, Weekly, 7th Day Anytime rule item in the Hours Distribution work rule.

The Premium Hours Count Towards Weekly OT option allows you to control whether premium hours created by daily overtime limits are included when calculating weekly overtime. When enabled (by default), premium hours count toward the weekly total. When disabled, only regular hours are used for weekly overtime calculations.

New option to display employee points on Time Clocks

A new Display Employee Points option has been added to the Time Clocks configuration screen. When enabled, an employee's point total is displayed on the Unifocus Time Clocks upon employee login. When disabled, points are not shown.

Note: The Display Employee Points option is available on the Time Clocks configuration screen only when the Clock Type is set to UFTC.

This enhancement provides greater control over what information is presented to employees at the Time Clock.

New option to apply minimum wage in Minimum Hours Worked Differential rule

A new Use Minimum Wage option has been added to the Daily Differential > Minimum Hours Worked Differential Rule. When enabled, differential earnings created by this rule are paid at the employee’s applicable minimum wage. When disabled (default), the rule continues to use the standard rate.

This improvement provides additional flexibility to support wage compliance requirements.

New option to exclude holiday pay for call-in absences

A new option has been added to the Holiday Eligibility > Holiday Fixed Hours work rule to prevent holiday pay when an employee calls in absent.

When this option is enabled, employees who are scheduled to work on a holiday but have an approved call-in absence for that shift will not receive holiday pay. By default, this option is disabled, maintaining existing behavior unless configured otherwise.

Copy open shifts across days in Employee Schedules

You can now copy open shifts across multiple days in the Employee Schedules screen, making it faster to build out open shift coverage for a planning period.

A new Copy Open Shifts option is available from the Schedule actions menu (ellipsis (...)). This option opens the Copy Open Shifts dialog box, where you can select a source day, choose one or more destination days, and filter which shifts to copy by job.

Key capabilities include:

• Copying multiple open shifts from a single day to one or more days.

• Adding copied shifts without overwriting existing open shifts.

• Copying shifts to the same day to quickly duplicate open shifts.

• Retaining shift details such as job and shift category.

• Carrying over linked events when they apply to the selected dates.

Audit tracking is also available, allowing you to review when open shifts were copied, by whom, and across which dates.

This new feature improves scheduling efficiency and reduces manual effort when creating open shifts across a week or planning period.

Certification expiration warnings added to Employee Schedules

The Employee Schedules screen screen now displays a warning icon () when an employee has a certification expiring during the selected scheduling week.

A warning icon appears next to the employee’s name to indicate an upcoming expiration. When you hover over the icon, a tooltip shows the certification name and expiration date. If multiple certifications are expiring, multiple warnings are displayed.

Filter added to include leave-of-absence employees on the Holiday Pay screen

A new Filter option has been added to the Holiday Pay screen to provide more control over which employees are displayed. You can now filter employees by job status, with options to view Active employees and those on Leave of Absence.

This enhancement improves visibility and flexibility when working with holiday pay data.

Notes can now be edited for system-generated earnings

In the Review Time Card screen, the option to restrict edits to earnings created by Post Punch work rules has been enhanced.

When this restriction is enabled, users can now still add or modify notes for these earnings, while other fields (such as value and deletion) remain restricted. This improvement allows users to capture additional context without affecting the integrity of system-generated earnings.

Time Clock prompts updated for early return from break

The Unifocus Time Clock now more accurately handles prompts when employees return early from a break.

When minimum break requirements are enforced and prompts are enabled for returning from break, the Time Clock now correctly prevents early punches without displaying unnecessary prompts. This ensures that Time Clock messages align with configured break rules and reduces confusion for employees.

This improvement provides more consistent and expected behavior when break requirements are not met.

Improved performance for employee reconcile processing

Employee reconcile performance has been improved to better support higher volumes of employee records more efficiently.

New option added to exclude same-day shifts in Shift Difference OT rule

A new option is now available in the Shift Difference OT work rule to exclude shifts that start on the same day. When this option is enabled, the rule does not apply if both shifts begin on the same workday. This provides greater flexibility for organizations that need to enforce labor policies based on shifts occurring on different days.

By default, this option is disabled, maintaining existing behavior unless configured otherwise.

Enter Events task added to the Planning menu

The Labor Planning menu now includes a new Enter Events task that allows you to access and manage event information as part of the labor planning workflow.

Selecting Enter Events from the Planning menu launches the Events screen. This option is available across List View, Quick View, task configuration, and Intelligent workflow in Labor Planning.

Note: The Events screen remains accessible from the Labor menu, providing multiple ways to access event management based on your workflow preferences.

New filter added to exclude system-generated changes in schedule audits

A new Non-System User filter is now available in the Schedule Audits dialog box in Employee Schedules. When selected, this filter displays only changes made by users and excludes updates made by the System User, making it easier to review manual schedule changes. The filter appears as a standard option alongside existing audit filters.

This improvement helps scheduling managers more efficiently focus on user-driven updates.

Post-Calculation work rule now generates missed break alerts correctly

In some instances of previous releases, the Post-Calculation work rule could fail to generate a missed break alert under certain conditions. In some cases, when a break did not meet configured requirements and a rejected punch was later approved, the expected alert was not created.

The software has been updated so that missed break alerts are now generated correctly based on the configured work rule conditions.

Forecast values no longer generated for closed revenue center days

In some instances of previous releases, the software could generate forecast values for revenue center days marked as closed. Previously, statistical KBIs could produce forecast values for closed days, even though no activity should occur.

The software has been updated so that forecast values for closed days are now correctly set to 0, ensuring forecasts align with revenue center availability.

Improved error messaging on the Employee Reconcile screen

Error messaging on the Employee Reconcile screen in Employee Maintenance has been improved to make it easier to identify missing information.

When multiple required fields are missing, the software now displays a single combined message instead of multiple separate alerts. This update helps you more quickly identify and correct missing data during the employee reconciliation process.

Validation added for invalid decimal values in KBI formulas

Validation has been added to the Forecast Structure screen to identify values in KBI formulas that contain multiple decimal points.

If a formula includes a value with more than one decimal point (for example, 5..7 or .5.6), the software now displays a warning message to alert the user. This improvement helps ensure that KBI formulas contain valid numeric values and reduces the risk of calculation errors.

Custom date range added to schedule audits

You can now select a custom date range when viewing schedule audits from the Employee Schedules screen.

The Shift Dates field in the Schedule Audits dialog box in Employee Schedules now includes a calendar selector that allows you to specify start and end dates. By default, the selected range matches the scheduling period currently displayed on the Employee Schedules screen.

This improvement provides greater flexibility when reviewing schedule changes over time.

Time off requests cannot be created for inactive employees

The software now prevents time off requests (TORs) from being created for dates when an employee was not active.

If a request is entered for dates outside the employee’s active employment period, a resulting message indicates that the request cannot be completed because the employee was not active on the selected dates.

This validation applies to both the desktop and mobile applications.

Copying into locked budget datasets is prevented

In some instances of previous Budgeting releases, users could copy a budget dataset into a locked dataset.

The software has been updated to prevent users from copying into locked datasets. A message informs users that the action is not allowed. This fix ensures that locked datasets remain protected from unintended changes.

Copy KBIs feature now supports statistical and additional input KBI types

The Copy KBIs feature in the Edit Rooms Forecast screen has been expanded to support additional KBI types. Forecast managers can now copy manager-entered values for the following KBI types from one week to another:

• Input

• Separate – Labor: Input

• Separate – Labor: Statistical

These KBI types can now be selected in the Copy KBIs dialog when they are part of a market group. Values copied always reflect the current manager value, not the system-generated value.

This enhancement further reduces manual forecasting work and supports more consistent week-to-week forecasting.

Schedule actions menu (...) reordered on Employee Schedules screen

On the Employee Schedules screen, the schedule actions menu (...) has been reorganized to improve usability and provide a more logical grouping of options.

Menu items are now ordered by function and separated into clearer sections, making it easier to locate commonly used scheduling actions.

New filter added to open shift employee selection

A new Show Home Job Employees filter has been added to the Edit Open Shift dialog box in Employee Schedules.

This filter allows scheduling managers to quickly include or exclude employees whose home job matches the job of the open shift. When the filter is cleared, employees with matching home jobs are excluded, making it easier to send pickup requests only to employees who hold the job as a secondary assignment.

The filter is enabled by default to maintain existing behavior.

Note: The new Show Home Job Employees filter appears in the Select Employees screen within the Edit Open Shift dialog box. The Select Employees screen is only available if Make Shift(s) Available for Employee Selection is ON ().

Last Change On and Last Change By columns added to the Employee Time Off screen

Two new columns, Last Change On and Last Change By, have been added to the Employee Requests > Employee Time Off screen.

These columns display the same information shown in the Time Off Request side panes for each request, allowing managers to quickly see when a request was last updated and who made the change—without opening each individual request.

Both columns are available in the View menu and are enabled by default.

Additional overtime calculation option added to the Minimum Hours For Full Time OT Hours Distribution work rule item

The Both Consecutive and Weekly OT option is now available for the Minimum Hours For Full Time OT rule item in the Hours Distribution work rule.

When this option is enabled, the rule applies both consecutive-day overtime and weekly overtime calculations together, ensuring that each overtime condition is evaluated correctly. This update aligns the behavior of this rule item with other Hours Distribution rules that already support this option and resolves cases where weekly overtime was not applied as expected after consecutive-day overtime.

This enhancement improves overtime accuracy while maintaining consistent behavior across Hours Distribution work rules.

Weekly Employee Schedule report now displays all scheduled shifts per day

The Weekly Employee Schedule report has been updated to display all scheduled shifts per day for each employee.

Previously, the report displayed only the first three scheduled shifts per day, and any additional shifts were not shown. With this update, the shift limit has been removed, ensuring the report fully reflects each employee’s scheduled work.

Date range selection updated for bulk schedule labels

The date range selector in the Apply Labels dialog box of the Employee Schedules screen has been updated to improve performance when applying labels across a date range.

When applying bulk schedule labels, the selected date range is now limited to 31 days. If more than 31 days are selected, the OK button is disabled and an alert message appears at the top of the dialog box indicating that a maximum of 31 days is allowed.

For more information, see Managing labels in Employee Schedules.

Employees can now cancel pending shift pickup requests in the Mobile App

Employees using the Unifocus Mobile App can now cancel employee selection shift pickup requests that are still pending manager approval.

A new Cancel option is available for eligible requests in the Waiting on Others tab of the My Shift Requests screen. When selected, employees can confirm the cancellation and optionally add a comment. Once canceled, the request status is reset, allowing the shift to be requested again if desired.

This enhancement applies only to employee selection pickup requests that have not yet been approved or denied by a manager.

Mobile App now blocks shift swap approvals that violate schedule restrictions

In some instances of previous releases, managers could approve shift swap requests in the Mobile App even when the swap violated a Max Hours On Day Schedule Restriction work rule.

The software has been updated so that when Strict Mode is enabled and a shift swap violates a schedule restriction, the Mobile App now blocks approval and displays the same violation behavior as the desktop application.

Note: This issue did not affect the desktop version of Employee Requests.

Additional overtime calculation option added to the Daily, Weekly, Day Off, Consec Days OT With Min Break Hours Distribution work rule item

The Both Consecutive and Weekly OT option is now available for the Daily, Weekly, Day Off, Consec Days OT With Min Break rule item in the Hours Distribution work rule.

When this option is enabled, the rule applies both consecutive-day overtime and weekly overtime calculations together, ensuring that each overtime condition is evaluated correctly. This update aligns the behavior of this rule item with other Hours Distribution rules that already support this option and resolves cases where weekly overtime was not applied as expected after consecutive-day overtime.

This enhancement improves overtime accuracy while maintaining consistent behavior across Hours Distribution work rules.

Bulk schedule labels in Employee Schedules

You can now apply schedule labels to multiple days at once in the Employee Schedules screen.

A new Apply Labels option is available from the Schedule actions menu () in the Employee view. This option opens a dialog box where you can enter label text and select a start and end date to apply the label across a date range.

This improvement makes it faster and easier to add labels for longer periods (for example, multi-day events or recurring scheduling notes), while still supporting the existing option to add a label to an individual day.

Note: If any labels already exist in the chosen date range, the system will present a warning message that labels will be overwritten.

For more information, see Managing labels in Employee Schedules.

Back-end option added to prevent editing of system-generated earnings

You can now restrict manual changes to earnings that are automatically created by Post Punch work rules.

When this option is enabled, users cannot delete these earnings or change their values on the Review Time Card screen. This restriction applies to all users, including administrators, ensuring that system-generated earnings remain intact and consistent with configured work rules.

Note: Contact your Unifocus Client Success Manager (CSM) if you would like to activate this functionality.

Missed break earnings now post to the shift date

In some instances of previous releases, missed break earnings created by the Missing Break Post Punch work rule were posted to the attestation date instead of the shift date.

The software has been updated so that missed break earnings are now posted to the correct shift start date, including for overnight shifts, ensuring that earnings appear on the appropriate day on the employee’s time card.

Missed break earnings now include the correct rate

In some instances of previous releases, missed break earnings created by the Missing Break Post Punch work rule were added to the time card without a rate.

The software has been updated so that missed break earnings now apply the appropriate job rate, ensuring that the earning amount is calculated correctly based on the configured hours.

Resolved issue with unexpected work rule parameter updates

In some instances of previous releases, work rule parameters could be updated unexpectedly by the system. In these scenarios, work rules could appear to change without user action, and audit records showed updates that were not possible through the user interface. This behavior could also cause downstream processes, such as pay period recalculations, to fail.

The software has been updated so that work rule configurations are no longer modified automatically, and updates now occur only through intended user actions.

Keyboard navigation added to flow pattern editing

In Flow Patterns, you can now use your keyboard to navigate and edit fields on the Add Flow Pattern dialog box and the Edit Flow Pattern pane.

Use Tab, Shift+Tab, and arrow keys to move between editable cells, making it faster and easier to enter and update values without relying on the mouse. Existing values are automatically selected when you move between cells, and focus remains in the active field as you continue editing.

This improvement applies to both the Edit By Percentages and Edit By Units tabs in the dialog box and pane.

Improvement to schedule notifications

This release introduces a new enhancement to scheduling-related notifications. All messages triggered by schedule changes are being refined in phases to ensure greater accuracy, clearer language, and fewer unnecessary alerts.

The following notification improvements are included in this release:

• Shifts are removed during Generate Schedules when Clear Schedules is selected.

Note: Generic notifications are no longer sent when changes are made to schedules that have already been published.

Event number is now required for planned events

When adding or editing a planned event on the Events screen, Event # is now a required field.

• A red asterisk indicates that Event # is required.

• You cannot save the event if the field is blank, and the screen displays the standard “Field is required” message.

• Event # now has a maximum length of 50 characters, with standard validation messaging when the limit is exceeded.

Duplicate event numbers are now validated in planned events

The Events screen now prevents saving a planned event with an event number that is already in use for the property.

If you enter a duplicate event number when adding or editing a planned event, an error message is displayed and the event remains open so you can correct the value before saving.

Audit details improved for labor standard changes

Audit information for changes made on the Labor Standards screen has been enhanced to provide clearer and more useful details. These improvements make it easier to understand what was changed and help users better review and track updates to labor standards.

Column label updated on the Edit Rooms Forecast screen

The Prior Week column on the Edit Rooms Forecast screen has been renamed to Prior Day to clarify that the value shown in this column represents the day immediately before the start date of the forecast period.

Enhancements to employee reconcile: pay group audit trail

This release introduces improvements to the Employee Reconcile process in the Employee Maintenance, specifically around managing and auditing changes to employee Pay Groups.

New Pay Group Changes tab

To improve visibility and auditability of these updates, a new Pay Group Changes tab has been added to the Employee Reconcile screen. This tab appears during the reconcile process and displays a list of employees whose pay group was changed because of reconciliation.

The tab includes the following columns:

• Name

• EmpID

• Old Pay Group

• New Pay Group

If no changes are detected, the message "No records to show" will appear.

These enhancements provide administrators with greater transparency and control during the employee data reconciliation process.

Viewing scheduled shifts associated with events

In the Events screen, you can now view scheduled shifts that are linked to events. When an event is selected, a new View Shifts option opens a details pane showing all scheduled shifts associated with that event. You can access this pane either by selecting the View Shifts button at the top of the screen or by right-clicking the event and choosing View Shifts from the menu.

For each associated shift, the pane displays:

• Employee name

• Shift start and end times

• Job assignment (Department > Job Name)

Shifts are displayed one day at a time, with a date selector to review different days. From the pane, you can also remove an event association from a scheduled shift as needed.

Column sorting added to Review Time Card audits

You can now sort the table on the Audits tab of the Review Time Card screen. Column sorting (A–Z) allows you to organize audit entries more easily and quickly find specific changes or actions.

Split-second timestamps in Review Time Card audits

The Audits tab on the Review Time Card screen now displays timestamps with split-second precision. To help distinguish actions performed nearly simultaneously, the Changed on column includes milliseconds formatted to three decimal places.

Example:

• Previous format: 12:01 PM

• New format: 12:01.023 PM

This enhancement improves audit accuracy and makes it easier to determine the exact sequence of time card changes.